How to hire an employee from Ukraine - step by step?

Dear Employer, below we briefly present to you how to proceed in case you do not know how to hire an employee from Ukraine. The presented procedure for legalizing the work of Ukrainian citizens is also provided for foreigners from Armenia, Moldova, Belarus, Russia, and Georgia

Step 1 - Visit the Labor Office

• Register the statement in the Labor Office - You must start with this!

• Make a statement to the Employment Office in the powiat where your company is registered and in the case of worked proprietorship where you are registered.

Remember! You cannot hire a foreigner on the basis of a statement from the UP:

• if he has a visa whose purpose is to issue 01, 20, 21, or is a citizen of countries other than Ukraine, Belarus, Russia, Moldova, Georgia, and Armenia.
• once you have used 180 days of work in the last 12 months, get a Type A work permit at the provincial office
• for Ukrainian citizens coming under a visa-free regime - you can employ such people by submitting a statement, but not longer than 3 months

or a visit to the Provincial Office

• Get a type A work permit at the Voivodeship Office
• In a situation where a foreigner has already used 180 days of work in the last 12 months on the basis of a statement from the UP of other employers, a work permit should be obtained by submitting an application to the appropriate Voivodship Office. Based on such a permit, the employee will be able to obtain an annual visa and come to work.

Step 2 - it's time to sign the contract

• After receiving the statement, you can sign the contract with the employee or contractor

• Sign the contract with the employee (employment contract, commission - in accordance with the submitted statement to the Labor Office)

Step 3 - report the employee to ZUS

• Report the employee / Contractor to Zus
• We also suggest obtaining a NIP number for a foreigner at the Tax Office by submitting the NIP-7 or ZAP-3 form.
• You have 7 days to register an employee with ZUS. It will also be useful in the future to obtain a NIP number for a foreigner

Step 4 - Additional activities

• During employment, do not forget to register the foreigner
• Choose for a family doctor

you can also set up a bank account for quick and easy payroll settlements